Administrative Assistant

Administrative Assistant

Pratum Companies is seeking an Administrative Assistant to work in our corporate office in Gaithersburg, MD.  This role will support the administrative needs of multiple company leaders as well as assist with general office administrative tasks and duties for the corporate office itself.  This is expected to be a full-time position, Monday-Friday 8:30-5:30 (less break time).  This is not a remote role.

Main Job Tasks and Responsibilities

• Prepare, draft, and edit correspondence, communications, letters, e-mails, presentations and other documents using e-mail, word processing, spreadsheet, database, or other software.
• Manage and maintain schedules, appointments and travel arrangements for assigned company leaders.  This includes calendaring by scheduling meetings and managing work calendars and appointments.
• File and retrieve documents and reference materials.
• Answer phone calls and emails, take messages, and respond as appropriate.
• Plan travel, including flights, accommodation and ground transportation as required.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Monitor, respond to and distribute incoming communications.
• Receive and interact with incoming visitors as appropriate.
• Interact with external clients, associates, business partners, etc.
• Take accurate and comprehensive notes at meetings where needed.
• Help with daily time management.
• Perform general office-type duties such as ordering supplies, maintaining records, and performing basic bookkeeping work.
• Handle payments for services on behalf of the company.
• Open, sort, and distribute incoming correspondence from various sources.
• Assist and support the overall administration of the main office operations including reception, supplies, food/beverage/snacks, etc. 
• Other duties, responsibilities, tasks, and projects as assigned.

• 2+ years experience providing administrative support to one or more company department head level executive.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Teams, Outlook, Word, Excel, PowerPoint)
• Knowledge of standard office administrative practices and procedures
• High school diploma required.  Bachelor’s degree a plus, but not required
• Technical knowledge and experience necessary to perform the tasks and responsibilities above.

• High level of interpersonal skills and the ability to display diplomacy, tact and professionalism.  Must be trustworthy to an exceptional degree and able to be counted on to respect and protect privacy, responsible access to confidential information, financial information, and appropriately handle sensitive information and situations.
• Strong organizational skills and ability to plan, prioritize, and organize workload in order to meet deadlines.  Must be able to multitask and remain organized in a fast-paced environment.  Must not only be organized, but able to keep others organized.
• Superb English verbal and written communication skills.
• Must be a proactive self-starter and show initiative and be able to gather and monitor information and data and anticipate others’ needs based on the circumstances.
• Must display outstanding judgment and decision-making ability, and drive to results with a high attention to detail and accuracy.
• Must have a desire to take on new responsibilities in areas with little to no prior experience.

To learn more about our company and our benefits, go to: https://pratumco.com/careers/

Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer.